A messy desk is not an ideal work environment. In fact, a disorganized desk can increase stress levels, make work processes more difficult, and give a bad impression to anyone who visits your workspace.
Corner desks were designed with efficiency in mind. Unfortunately, it’s still possible to create a messy environment at a corner desk. Even though we know disorganization is detrimental, sometimes it’s difficult to maintain a habit of tidiness. You can turn your messy habits around and keep your desk clean, even in the midst of looming deadlines, fatigue, and laziness with these tips and tricks.
- Deal with paper immediately. Never set paper aside to be dealt with later. Set up a filing system for urgent action items, filing, and shredding. Having a place to put all your loose papers will automatically make your corner desk appear less cluttered and more organized.
- Set a 5-minute organization timer every day. Instead of waiting until your desk becomes a clutter monster, take 5 minutes out of your day to do what you can. Set a timer and only work on organizing in that amount of time. You’ll be amazed at how much neater your space is at the end of a week. Alternatively, you can set your timer for a longer period of time and organize once a week. Five minutes a day, though, will allow you to take a much-needed break from difficult or stressful tasks and projects.
- Keep office supplies in a designated area. Whether you prefer to have your tape and stapler on your desk or in a drawer, always keep your office supplies in a chosen location. Leaving tools where they are after you’ve used them is one way to build up clutter very quickly.
- Use disinfectant. The number of germs builds up quickly on items we use on a routine basis. While many germs are benign, having the wrong germs around can lead to chronic illness.
- Invest in a corner desk. If you don’t have one, a corner desk is great for helping with organization. They are generally smaller than other desk varieties, which will force you to clean as you go to have full use of the area. Some are also built with vertical storage and plenty of room under the desk for PCs, printers, trashcans, and more.
- Use a bulletin board. For some people, out of sight really is out of mind. To remedy this, set up a bulletin board behind your monitor or on a visible wall close by. You’ll be able to easily see your to-do list without leaving your action items out on the desk in disarray.
- Limit the number of decorations you have. Unless your corner desk has a hutch with shelving, decorations can get in the way of your workflow. Limit them to one or two items and hang picture frames on the wall if possible. While it’s okay to express your personality at your desk, having too many items can make your space seem cluttered.
Many of us spend eight hours a day, five days a week in our computer chairs. This can have a detrimental effect on anyone’s health. While some people choose to address this with specially designed chairs or standing workstations, simply improving your posture habits in computer chairs can remedy many of the adverse effects.
If you sit at a desk for hours at a time, you may suffer from any number of musculoskeletal afflictions including back pain, carpal tunnel, and other aches and pains. Sitting improperly can also affect your digestive health. When you slouch, your spine and all of your internal organs are compressed and the digestive system’s ability to function normally is inhibited. You can strain your eyes to the point of developing chronic dry eye or other eye-strain problems.
Your mood is also markedly changed by your posture. Remaining hunched over can create fatigue and sleepiness, making it difficult for you to remain productive throughout the day. If any of these descriptions sound like you, there are some ways to practice good posture and improve your productivity, mood, and decrease pain.
Practicing Correct Posture:
- Sit squarely. Either sit all the way back in your chair or slightly away from the back. If you do sit away from the back of the chair, make sure you don’t arch your back. Keep your spine elongated and your buttocks tucked in.
- Keep your shoulders back and head up. To correctly position your shoulders, roll them up and back. Your head should remain forward looking with your chin making a 90 degree angle to your spine. Adjust your computer monitor to keep your head in proper alignment.
- Make sure your feet are squarely on the floor. Don’t sit on your feet or cross your legs. Over time, both can throw your spine out of alignment. Keeping your feet squared provides balance and stability while you are working.
- Get up and move. Whenever you feel strained or if you’ve been sitting for an extended period of time, get up and move. Walk around for a minute, do some arm circles, or march in place. Anything that gets your blood circulating and moves your muscles will keep them from becoming stiff and sore.
- Change positions. Without slouching, try sitting in some different positions. Recline slightly in your chair or sit forward more than normal for a few minutes. Frequent change is a good way to keep pain away.
- Check your posture. Set a timer for 20 minutes to remind you to move around and reorient yourself in your chair. Doing so will give you a heads up if you’ve been slouching and remind you to keep moving throughout the day to avoid strain. Alternatively, you can have a colleague remind you to practice your posture when they see you.
Choose a chair that is comfortable and stable to make the most out of your posture practice. Over time, you should notice a decrease in overall pain and an increase in mood and productivity.
The reception desk is the first impression your office makes on visitors. A desk that is cluttered can send the impression of unprofessionalism to clients and affect the way they treat you and your staff. Psychologically, disorganization increases stress and puts nerves on edge unnecessarily. To avoid making a bad first impression, follow these tips to keep your reception area clean and organized.
Work on one item at a time. Instead of pulling out everything on your to-do list and leaving it on the forward-facing desk, get out only what you will be working with at the moment. Leave everything else filed away neatly. If you have an area that is not facing incoming guests, always do your work on that side and greet your guests on the neat and orderly side.
Minimize decorations. While having some decorations on your reception desk can be eye catching and represent your brand’s personality, too many decorative features are a distraction. You want your guests to see something and feel a connection, but not be visually overwhelmed.
Organize daily. When you get stressed or need a break from a project, set a timer for 5 minutes and organize what you can in that time. File, throw away or shred unnecessary documents, and stop when the timer is finished. Doing so will go a long way toward clearing your mind and clearing the desk of clutter.
Use sanitizing spray or disinfectant. This is one of the most important areas in your building to keep clean. Sanitizing regularly keeps your guests and your staff healthy. Many reception desks also feature hand-sanitizing stations for guests to use. Doing so is generally appreciated as a thoughtful gesture.
Keep your computer angled away from the reception area. Your computer might feature sensitive client information and having it where entering guests can read your work can be a security hazard. Even when you are not working on sensitive material, keep your computer monitor angled away from the doorway and reception area.
Never leave snacks on the desk. You may need to eat a snack at your desk occasionally, but keep it low profile to uphold a professional demeanor for anyone who comes in. Wrappers, crumbs, and half-eaten food can easily send the wrong message.
Place routine office supplies in a designated area. Rather than leaving your tape, scissors, pens, and post-its wherever you last used them, it’s important to have a place for everything. Always putting things in their places will make less work for you in the future and keep your desk looking orderly.
Most importantly, create a schedule and stick to it. It may not be feasible for you to do everything all of the time. Instead, schedule your organizing tasks so that you can do a little bit at a time. Don’t get frustrated if it’s difficult to follow at first. Keep trying, and see how it positively affects the guests who come to your reception desk. Seeing and feeling the difference might help you turn this routine into a habit.
When you are looking to invest in a high-quality executive desk, material matters. There are many options when it comes to materials for your executive desk but which should you choose? Your desk has the important job of conveying your approach to business, and finding the appropriate material is half the challenge.
A high-quality surface exudes power, responsibility, and class. If you’re investing in an executive desk, chances are good that you’ll want one that emphasizes those three qualities. Executive desks are known for being higher quality than other desks. They are made from durable, high-quality materials and the craftsmanship is generally better than you will find in another type of desk.
Consider these options when choosing your desk material.
Solid wood is the definition of class when it comes to executive desks. Look for maple, oak, cherry, mahogany, and walnut as the classic wood types that have been used in executive desks for hundreds of years. Ranging from a light ash to deep red, these woods are sturdy and durable – the perfect material for an executive desk. You will pay more for solid hardwood than almost any other material on the market, but it may be worth it.
If you decide on a desk that is solid hardwood, it could become a family heirloom. While executive desks made of hardwoods come in a variety of styles and designs, choosing more classic styles will make your investment longer lasting than choosing a newer style that may go out of fashion in your lifetime. Taking good care of your executive desk can help it maintain its value over time. Some solid wood desks come with a glass overlay for the surface to protect the wood. If yours does not, you can have glass custom fit for your desk to prevent writing and spills from ruining the surface.
Other materials that you might see used in executive desks include steel and other metals. Many of these designs will feature glass tops or shelving spaces. Be wary of glass that is not reinforced, as it may shatter or splinter. Perfect for more contemporary office settings or a unique sense of style, metal desks are also durable and make a statement. The desks are heavy and solid, and many have an industrial look. If your office is in an old warehouse, a steel or metal desk might be the ideal material for your needs.
Laminates and Composites
You may come across executive desks that are made from laminates and other composite materials. For stricter budgets, these materials may be a good choice, and they come in a variety of durable styles and finishes. The laminate industry has come a long way and in some cases, you may not be able to see much of a difference between a laminate and a wood desk. If you’re looking for a desk that is more for function than style, then a laminate or other composite with a wooden style finish may suit your needs.
When you work in an office every day, either in or out of the home, it can be difficult to keep your space tidy and clean. However, taking the time to stay clean can maximize productivity and promote a sense of well-being while at work.
Organization increases security, decreases stress, and lowers the chance of an accident. If you work in a high traffic office, colleagues and guests will be able to see your workspace on a routine basis. A cluttered space can indicate that you might not be as professional as they had hoped. You might even lose valuable clients based on a first impression that includes a cluttered workspace.
The desk you choose can have a profound effect on how you choose to stay organized. Desks with a great deal of space can be handy for large products, but they can also encourage clutter and disorganization. A corner desk, on the other hand, was designed with efficiency in mind.
Corner computer desks provide enough space to work while maximizing the use of space in a room. From vertical storage to efficiently placing your computer in the designated corner space, a corner desk is a great design for organization. Organize your corner desk in the following way to put your best, most professional foot forward today.
- Place your PC or printer in the space under the desk. Corner desks tend to have large triangular spaces underneath the desktop, allowing you to place large tools below while retaining adequate foot space. The items will be easily accessible but hidden from view.
- Look for an overhead hutch. A hutch provides vertical space that can be used in a variety of ways. From showcasing your family photos on a forward-facing shelf to storing reference books and files, a corner desk hutch keeps all of your paper documents in one place.
- Use the rest of the room efficiently. With all the space you’ll save with a corner desk, you can use parts of the room for other purposes. If you need to have meetings in your office, a round table can be the perfect collaborative space. Having a separate meeting spot in your office can eliminate the chance of a client or guests reading sensitive information on your desk.
- Enjoy multiple storage spaces. From side filing cabinets to recesses for your computer speakers, you’ll find a number of corner computer desks that have been designed for efficiency. If you’re planning to use the desk for gaming, you can get a better surround sound quality from speakers in a corner desk than from other desk setups.
After you’ve set up your desk and organized it, set aside a regular day to tidy up the space. Making it part of your weekly routine will allow you to organize a little bit at a time rather than letting it pile up, necessitating an entire day dedicated to shuffling through papers. As part of a weekly routine, it may also alert you to items you’ve forgotten or that need to be addressed promptly.
If you are sitting at your computer all day for work, it’s important to sit correctly. Sitting with incorrect posture for extended periods of time can lead to pain throughout the body. Back pain from poor posture is a well-known side effect of sitting incorrectly, but did you know that your mood and digestion can also be affected by poor posture?
If you sit at a desk for extended periods of time, you need to know the proper practice for sitting in a computer chair.
Tips for Proper Posture
- Take frequent breaks. Many of us don’t slouch or sit improperly when we first sit down. Poor posture happens over time as we become focused more on the task at hand rather than how our bodies are positioned. Getting up from your computer chair frequently can help prevent soreness and give your eyes, shoulders, and back a break.
- Invest in an ergonomic computer chair. Many office furniture companies focus on selections of chairs that have been scientifically proven to improve pain associated with sitting improperly. Some styles even encourage movement while you’re sitting for the added bonus of light exercise.
- Make sure your hips are squarely against the back of the chair. This will ensure that you aren’t overarching your back as you sit.
- Keep your feet flat on the floor. The position of your feet impacts the position of your spine. For proper spinal alignment, you should avoid crossing your legs.
- You should easily be able to reach your keyboard. Having to reach too far or hover your hands over a keyboard that is too close to your body can cause arm and wrist strain. Find armrests that support your movement on the keyboard and allow your wrists and elbows to remain relaxed while you type.
- Keep your shoulders back. Without adopting an overly stiff posture, lift your shoulders and roll them back. This is the position in which you should sit and stand regularly. Instead of trying to force yourself to maintain this position for extended periods of time, work up to it by reminding yourself every 20 minutes to readjust your posture.
- Start doing yoga. Even if you don’t enjoy yoga as an exercise practice, doing simple yoga routines regularly can help you teach your body to maintain proper posture throughout the day. Over time, yoga can make sitting in your computer chair become more natural.
As with building any new habit, it may take time for you to maintain your posture over an extended period of time. Have a work colleague help by reminding you to sit straight or set a reminder on your phone or computer so that you can make the necessary adjustments throughout the day.
Building healthy sitting habits can go a long way toward improving your overall health, especially if you sit at a computer chair for most of the day. In addition to less pain, you might also find that your productivity increases when you use proper form while sitting.
Plants are a great way to liven up a cubicle and make yourself feel more at home while you’re at work. They are aesthetically pleasing and can lift your spirits by brining the outdoors in. Plant care can also give you a break from the daily grind. Not all plants work well in confined spaces and without direct sunlight, so before you decide to bring a plant into your cubicle, you’ll need to evaluate the options.
Good Plant Choices for Cubicles
Philodendron is a leafy green plant featuring dark and light green leaves. It is virtually impossible to kill, making it perfect for a work setting. From removing VOCs (volatile organic compounds) from the air to converting CO2 to oxygen, the addition of this hardy plant can help improve your concentration and decrease the likelihood of office-related headaches.
Peace lilies are another good choice for a cubicle. They do well away from direct sunlight and will even thrive in a centrally located cubicle. A lily also improves the air you breathe and its bloom is beautiful to behold. Let your peace lily help you stay focused and stress free on the job.
Jade plants are succulents that have gorgeous, smooth green leaves. Easy to care for succulents are always a good choice for cubicles because they don’t grow rapidly and many varieties don’t require direct sunlight. Choose well-established succulents for your office because young plants do need sunlight to grow.
Bamboo is a very easy to care for plant that only needs water to thrive. Enjoy the simple elegance of the plants and decorate the base for added charm. You can enjoy the small bamboo in your cubicle for years before it becomes too large to support without planting.
Oxalis comes in purple or green and features three triangular leaves and small, white blooms. They are also commonly known as shamrocks, due to their leaves. You will need to remember to water these plants regularly or they will die out on the surface. Luckily, the root system is hardy and you can get them to sprout back up with a little TLC. The leaves will open and close from day to night, making for an interesting experience if you’re at the office late.
Caring for Your Plant
While there are a variety of choices that will thrive in your cubicle, most plants can’t just be placed and forgotten. They will require regular watering, plant-food feedings, and varying degrees of sunlight. Most nurseries will give you information about caring for the plant, and you can always look up instructions for taking care of plants online. One of the best ways to remember your plant maintenance schedule is to set a reminder in your cell phone or through your email.
If you’re planning to be away from the office on vacation or sick leave for any length of time, remember to ask someone to take over your plant responsibilities or bring your plant home with you for the duration of your absence.
In modern offices, it’s normal to have two or more people sharing one cubicle. When you are sharing your cubicle with others, it’s important to be respectful. Failing to take privacy and work-related needs into consideration can lead to tension in the work place and decrease productivity. If you’re sharing a cubicle, keep this list of do’s and don’ts in mind.
- Be friendly. You’re going to have to get along with your cubicle mate(s) for the foreseeable future. Instead of closing yourself off, make an effort to engage with your coworkers at the appropriate times, like during lunch and at the end of the day.
- Speak at a normal level. Speaking softly, but clearly maintains a calm and productive workspace for everyone. If you need to speak on the phone in a louder voice, consider moving away from the cubicle to another area. For work related calls, talk with those nearby to come up with the most effective communication method.
- Maintain your hygiene. Even when you aren’t feeling well emotionally or physically, you should make an effort to be clean. Confronting someone about body odor or unhygienic desk habits can be difficult, so it’s best to avoid those situations from the start.
- Always ask to use others’ office supplies. Unless it’s a communal area, ask to borrow a stapler or pencil. Even if you are very close with your colleague, asking permission is a gesture of respect and courtesy.
- Be judicious with your decorations. While it’s perfectly acceptable to express yourself at your workstation, items that are distracting or too large for the space can be distracting and unprofessional.
- Use headphones. If you enjoy listening to music while working, it’s a good idea to use headphones or to keep your music as low as possible to avoid disturbing others. Some people find it very difficult to work if music is playing loudly.
- Eat in your cubicle. Unless it is absolutely necessary, avoid eating in your cubicle. Food smells can be some of the most noxious and irritating smells to deal with throughout the afternoon. Eat outside or in the break room to avoid disturbing others while you eat.
- Come to work if you’re sick. When you work in close quarters, coming to work with the sniffles can spread infection. It can also be distracting if someone in your vicinity is constantly blowing his or her nose or sniffling.
- Wear overpowering perfumes. Strong smelling scents in the form of perfume or candles can be irritating to sensitive noses in the workplace. Leave those scents for after work or at home use.
- Be nosy. While it can be tempting to listen in to conversations, read over someone’s shoulder, or ask your cubicle mates burning questions, it is often unwelcome and rude. Try to mind your own business unless you’re invited into the conversation.
When it comes to cubicle sharing, a little discretion goes a long way. Try to be sensitive to others’ feelings and work needs to make the best of an uncomfortably close situation.
For many who are designing a home office, a computer desk can seem like an unnecessary expense if another table or work surface is available. The truth is, investing in a computer desk has many benefits that make the purchase worthwhile. From health to productivity, here are some compelling reasons why you should consider buying a computer desk.
- Health. When you sit down to work, pay bills, write, or even play games you’re likely committing to sitting for a few hours at a time. In some cases, you may be sitting for most of the day. With articles coming out daily about how sedentary lifestyles are slowly destroying our health, it’s becoming more apparent that the design of your workstation matters.
- A good computer desk can improve your posture and decrease the chance of overuse injury and strain that comes from working at a computer for long periods of time. Did you know that even the way you look at a computer screen matters? Without a computer desk that has been set up for your needs, you may be placing your monitor on a table or your lap in such a way that it is actually hurting your eyes.
- Wrist and arm pain that comes from overused typing muscles, ligaments, and tendons can be improved by the appropriate computer desk, as well. Your wrists and hands should be supported and comfortably reach your keyboard to decrease the likelihood of injury from strain. Back pain is another common complaint from regular computer users.
- Unfortunately, it is very easy to forget posture after you have been sitting for an extended period of time. Having your computer monitor placed at the right level can encourage proper posture over time.
- Motivation. Experts recommend that unemployed persons get up at the same time every day, get dressed, and complete other activities that would normally be completed by a working person to stave off depression and improve productivity. In the same way, having a dedicated area in your home to complete your work can be a driving force. Owning a computer desk improves the chances that you’ll sit down and get to work on something important instead of procrastinating or engaging in other activities.
- Productivity. Computer desks that are optimally designed and located are considered ergonomic. Ergonomic workspaces have been proven to improve productivity in workers by making it easier for them to complete their work. A computer desk setup normally indicates that you have set aside a space in your home that is specifically for work. You will likely also have all of your files and important documents centrally located and easily accessible, making your space more efficient. Even recreationally, you will be more inclined to use your computer to engage in meaningful activities if you have a space that is dedicated to computer use.
The bottom line is this: buy a computer desk to improve your health and to streamline your computer-related activities at home. It’s a purchase you won’t regret.
In the business world, your office may be the first impression you make on colleagues, clients, superiors, and employees. In addition to having a space that is well organized, you may be judged on the quality and design of your furniture. Making a good impression from the beginning requires choosing a design that represents your personal brand.
An L-shaped desk is the perfect solution for anyone who entertains guests in the office. Some of their benefits include the following.
Increased Space and Organization.
Even small L-shaped desks are generally larger than other desk designs. A large desk provides you with more space to organize, work, and decorate. Additionally, L-Shaped desks can help create an organized office environment because they provide separation in the room.
The typical setup of an L-shaped desk features one side against a wall and the other sticking out horizontally from the same wall. The computer generally sits in the corner, effectively breaking up the space into two distinct areas. Use the computer as your central point with your work processes and to-do lists radiating out to maximize your use of the desk.
Desks are subconscious status symbols, and ones that are well built with distinctive designs can influence the way others perceive you in that space. For those who need to drive difficult negotiations, the right L-shaped desk can provide support.
A desk that sits horizontally in an office space and places the businessman behind provides a line of demarcation. Anyone on the other side of that line automatically has less power in the room. The businessman has his back to the wall, and is therefore looking out the door and at anyone who passes by or enters. The guest will not enjoy the same transparency as he or she will automatically be facing the inside of the room.
An L-shaped desk also affords you the ability to use one side of the desk for your work while keeping the other free and clear for interactions with colleagues, guests, and clients. A desk that is cluttered to the point that a visitor cannot work comfortably may strain communications and make any meeting less productive. Even people who are not naturally organizers can keep one side of an L-shaped desk clear to improve the workspace for collaboration.
Receptionists who use an L-shaped desk benefit equally from the construction. They are able to keep one side of the desk for working, while presenting a clean and neat desk to anyone who enters the premises. The organizational aspect of the L-shaped desk is a time saver. For any receptionist who works at a smaller or straight desk, working while maintaining a clear desk can be difficult and time consuming.
Regardless of your needs, there is an L-shaped desk that can enhance your workspace. You’ll enjoy more workspace and be able to juggle all of the communication duties of your job with an L-shaped desk. Don’t believe us? Try sitting in one today. Swivel from side to side with ease and feel the difference that an L-shaped desk provides.